Shadow Lake Village

Minutes for the Workshop Meeting

November 9, 2006

Call to order 9:00 am

 

Roll Call:

 

Trustees:

Ø      David Anderson

Ø      Margaret Mary Bambury

Ø      Kevin Byrne

Ø      Roger Nicholson

Ø      Peter Sgaramella

Ø      Cathleen Sullivan

Ø      Warren Van Nosdall

Ø      Angela Vullo

Ø      Anna Yurko

Resident Attendance:

FINAL COPY WILL INCLUDE ATTENDANCE

Review of Minutes:

A review of the minutes for the October 19, 2006 Workshop Meeting, and the October 26, 2006 Business Meeting was completed.  They will be prepared for acceptance at the November 16, 2006 meeting.

Treasurers Report:

Ø             Warren Van Nosdall reviewed the Operations fund for the first 10 months of 2006 (attached).

 

Action Items Update:

Ø      Angela Vullo advised that house numbers would be replaced by maintenance as the buildings are painted.  The numbers are to be 5” as defined by the township and they must be visible at night.

Ø      Cathleen Sullivan advised that the principal focus of the Safety and Security Committee is educating the Village on safety issues.  The committee will write about a different issue each month in the Chatterbox.

 

Correspondence:

Ø      Roger Nicholson reviewed read a letter from a resident who was very pleased with Glen from the maintenance department.

Unfinished Business:

Ø      The Board reviewed proposals for installation of a Clubhouse fire alarm system.  Dan advised he spoke with our Insurance Agent and there is no difference in relation to our insurance premiums if we were to go with wireless as opposed to hard wired.  A motion will be made at the October 16th Mtg. to accept the proposal from United Federated Systems in the amount of $13,036.94 out of the Capital Equity fund and the $32.00 monthly monitoring fee out of the Operations fund.  A proposal to accept this motion will be made at the November 16th Business Mtg.

Ø      Margaret Mary Bambury reviewed changes made to the Delinquency Schedule. The changes include; Wentworth sending the 45 day later letter rather then Jenn sending it from the Association Office and a tightening of the timeline in which the Attorney takes action.  A motion to accept this proposal will be made at the November 16th Business Mtg.

Ø      Jennifer Allen reviewed proposed changes to the Channel 21.  The only change to the current policy is that all announcements will be input/deleted on Fridays, starting January 1, 2007. 

                                             

 

 

 

                                          New Business:

      

Ø      The Board reviewed a proposal from Marion Security in reference to Holiday Clubhouse Private Party billing rates.  After some discussion the Board decided that the Clubhouse shall not be rented out for private parties on Holidays.  Recognized holidays are as follows; New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day.

Ø      The Board reviewed a procedure from Marion Security in reference to Resident Vehicular Escorts.  After some discussion the Board decided they do not want any residents riding in the security vehicle.

Ø      The Board discussed the agenda for the December 19th General Meeting and decided since the Budget Meeting already took place the December meeting would be a State of the Association Mtg.  Trustees will report on their area of coverage with a limit of 5 minutes or less. 

 

Trustee Reports/Managers Report:

By: Dan Cavalli

Ø      Advised Wentworth conducted a 2 hour Customer Service Seminar for all SLV staff.

Ø      Reported Cavanaugh missed approximately 35 buildings in the treatment of termites over the last 2 years.  Cavanaugh is currently working to correct the error.

Ø      Advised that M & S Waste requested we change our garbage pick-up days to Monday and Thursday.

Ø      Advised the new recycling area has been completed. 

Ø      Reported that Montone Construction will start paving Western Reach the week of the 13th, weather permitting.

Ø      Advised he asked Mike Hynes to have Angelo’s Paving review the courts that were originally scheduled for 2007 to see if we are able to get some patchwork done to give us some breathing room.

Ø      Reported that new tables and chairs for the Clubhouse were delivered on November 6th. 

Ø      Reported that an increased number of residents are putting bulk trash out as regular trash rather then requesting a pick up.  Security will be informing Maintenance on a daily basis after their morning run of any items left out and maintenance will discard of them. 

Ø      Mike Hynes reported that siding and painting are on schedule.

Ø      Asphalt repair on Friendship, Hanover and Eastport is complete.

Ø      Epoxy prep work is complete

Ø      Walk through with Down To Earth is ongoing.

Ø      Doors to the Ballroom will be coming down the week of the 27th to be refinished.

Ø      Gazebo on Loch Arbor is finished and needs to be painted.

Ø      Cathleen Sullivan reported the VNA will be in to give the Flu Vaccine on the 10th. 

Ø      Dan Cavalli advised he will check with the Township and our Attorney regarding construction work on Sundays. 

Ø      Roger Nicholson requested Dan and Mike get together and draw up an annual maintenance plan.

 

 

Meeting adjourned 11:10 a.m.

Respectfully submitted,

Jennifer Allen                                                                            David Anderson

Community Manager                                                                Board Secretary