Shadow Lake Village

Minutes for the Business Meeting

February 22, 2007

Call to order 9:30 am

Flag Salute:

Roll Call:

 

Trustees:

Ø     David Anderson

Ø     Margaret Mary Bambury

Ø     Kevin Byrne

Ø     Roger Nicholson

Ø     Peter Sgaramella

Ø     Cathleen Sullivan

Ø     Warren Van Nosdall

Ø     Angela Vullo

Ø      Anna Yurko

General Manager & Community Manager:

Ø     Dan Cavalli

Ø     Jennifer Allen

Maintenance Manager:

Ø     Mike Hynes

 

Resident Attendance:

FINAL COPY WILL INCLUDE ATTENDANCE

Approval of Minutes:

Motions to approve preliminary drafts of the minutes for the January 18, 2007 Workshop and the January 25, 2007 Business Mtg. were made by Margaret Mary Bambury/Peter Sgaramella and Dave Anderson/Peter Sgaramella, respectively.  All board members present voted in favor.

Treasurer’s Report:

By Warren Van Nosdall:

Ø          Warren reviewed the Operating budget for the first month of 2007. (attached)

Administration Report:

By Dan Cavalli:

Ø          United Federated is in the process of installing the fire alarm system in the Clubhouse.

Ø          The new sound system will be installed starting 2/26, the process should take 3 days.

Ø          The Worthmore contract is still in the hands of the Attorneys.  There is an issue concerning the potential for liability resulting from mold that is being addressed by the Attorneys.

Ø          The Board met with Wentworth regional managers on the progress to date of the transition from self management to the General Manager concept.  This is the third in a series of meetings scheduled.

Ø          Falcon Engineering has started the roof inspections on Monday and estimate between 2 to 3 weeks to complete the inspections.

Ø          The Board purchased a new TV for the Ballroom and the older unit was moved to the well.

Ø          The Shadow Lake Village Emergency Procedures are in need of updating and revision to conform to our new management system.  Cathleen has volunteered to spearhead this project.

Ø          Our maintenance crew is in the process of updating the women’s exercise room/ bathroom.  A new treadmill has been ordered and should be delivered within a 2 week period.

 

Maintenance Report:

By Mike Hynes:

Ø          Siding work is ongoing

Ø          Brown's Heating & Cooling installed programmable thermostats throughout the Clubhouse

Ø          Courtyard benches are currently being rebuilt by maintenance

Ø          Maintenance fabricated 3 new sets of common hallway stairs in-house, saving $4500.00

Ø          Water meters at 2, 108 and 120 Manchester as well as 15-C Andover froze

Ø          Pipes over the showers in the Clubhouse mens room froze.  Maintenance insulated the pipes as well as creating an access panel.

Ø          Lattice work on 7 Loch Arbor was completed

Ø          Roto-Rooter gave a proposal to install drains in the Clubhouse saunas

Ø          Two River Tree has completed the work order list and is working on the 2007 priority list.

Ø          Charger Electric repaired a breaker in the Clubhouse

Ø          Lighting walks are ongoing, weather permitting

Committee Reports:

Ø          Margaret Mary Bambury reported that the Business Operations Committee reviewed and made recommendations for the Safety & Security Committee guidelines.  The objectives of the Committee were changed (attached).

Residents’ Comments/Business:

Ø          Bill Myers of 30 Friendship Court advised that he called to Association Office several times to talk to Jennifer and left a message but never got a call back.  Jennifer never received a message and will look into it.  Roger Nicholson advised that call volume increased greatly with the ice storm. 

Ø          Betty Callahan of 42 Medford Court advised that Down To Earth workers are throwing their soda bottles and can in the garbage bins loose and there is no one to pick them up.  John Krohn of Down To Earth advised they will set up a barrel in a staging area for the workers to use.  Ms. Callahan also advised that she had a leak in her living room which maintenance repaired and sprayed the ceiling with waterproofing. Ms. Callahan would like to know if maintenance is going to come back to paint.  Mike Hynes advised he would go take a look.

Ø          Clay Pratt of 80 Lexington Court questioned the procedure to have snow cleared from the sidewalk.  He advised that they only cleared a small path to his neighbor’s car.  Phil Estes of Down To Earth reviewed the procedure for sidewalk access.

Ø          Anna Yurko advised that the workers piled the snow at the foot of the walkways.

Ø          Angela Vullo advised that Loch Arbor was ignored during snow removal and the snow was piled so people couldn’t see at the corners when trying to pull out.

Ø          Virginia Weber of 29 Andover Court feels that the snow removal went badly because of procedural problems and there needs to be more efficiency.

Ø          Bob Meyer of 1 Danbury Court advised that it ludicrous that he has to wait until 2012 for a new garage door as his will not hold up that long.

Ø          Rich Capenegro of 73 Western Reach advised that his sidewalks still haven’t been shoveled.  Mr. Capenegro also advised that garbage is piled up on Western Reach and animals are getting in.  He advised that M&S left garbage out of bins on the curbs.

Trustee Reports:

Ø          Cathleen Sullivan advised that the wallpaper in the front women’s room was removed and the bathroom will be repainted.  The men’s room will be repainted as well. 

Ø          Cathleen reminded residents about the Meridian Health Stroke Program on March 8th at 1 p.m. in the Clubhouse Ballroom.

Ø          Peter Sgaramella advised that he felt overall Down To Earth did a good job with the ice removal, although there were a few mistakes made.  Peter questioned if there could be an emergency number put in for situations such as this. 

Ø          Dave Anderson reviewed the Election timetable.  Dot and Walter Erosh will once again be chairing the Election Committee.

Ø          Anna Yurko advised that the Board is aware of the condition of the recycling area and are taking steps to address it.

 

 

February 22, 2007 Motions:

Ø          A motion to accept a proposal from M & S Waste for an 8 yard dumpster at $155.00 per dump to be used for bulk trash removal from the Operations fund; protocol to be established by the General Manager was made by Margaret Mary Bambury, seconded by Angela Vullo.  All Board members present voted in favor (attached).

Ø          A motion to accept Walter Lohmanns resignation as Chairperson of the Safety & Security Committee was made by Dave Anderson, seconded by Angela Vullo.  8 Board members voted in favor, 1 opposed.

Ø          A motion to grant the Socializers permission to hold a Walk-A-Thon in Shadow Lake Village was made by Peter Sgaramella, seconded by Margaret Mary Bambury.  All Board members present voted in favor.

Ø          A motion to accept the proposed By-Laws updates was made by Dave Anderson, seconded by Peter Sgaramella.  After discussion on the language changes a motion to eliminate the language changes from the ballot was made by Margaret Mary Bambury, seconded by Angela Vullo.  All Board members present voted in favor.

Ø          A motion to reject the trellis appeal from 4-A Andover Court was made by Dave Anderson, seconded by Peter Sgaramella.  All Board members present voted in favor.

Ø          A motion to accept the 2007 Clubs/Committees with the addition of the Merry Musers was made by Angela Vullo, seconded by Dave Anderson.  All Board members present voted in favor (attached).

Ø          A motion to accept the proposed Safety & Security guidelines as submitted by the Business Operations Committee was made by Margaret Mary Bambury, seconded by Dave Anderson.  All Board members present voted in favor.

 

Meeting adjourned 11:10 a.m.

Respectfully submitted,

Jennifer Allen                                                        David Anderson

Community Manager                                            Board Secretary