Shadow Lake Village

Minutes for the Business Meeting

July 26, 2007

Call to order 9:30 am

Flag Salute:

Roll Call:

 

Trustees:

Ø     David Anderson (excused)

Ø     Margaret Mary Bambury

Ø     Kevin Byrne

Ø     John Herbert

Ø     Roger Nicholson

Ø     Peter Sgaramella (excused)

Ø     Cathleen Sullivan

Ø     Angela Vullo

Ø     Anna Yurko

General Manager & Community Manager:

Ø     Dan Cavalli

Ø     Jennifer Allen (excused)

Maintenance Manager:

Ø     Mike Hynes

 

Resident Attendance:

 

FINAL COPY WILL INCLUDE ATTENDANCE

Approval of Minutes

 

Motions to approve preliminary drafts of the minutes for the June 14, 2007 Closed  Mtg. , June 21, 2007 Reorganization Mtg., June 21, 2007 Workshop Mtg. and the June 28, 2007 Business Mtg. were made by Cathleen Sullivan/Angela Vullo and Cathleen Sullivan/Kevin Byrne respectively.  All board members present voted in favor.

Treasurer’s Report

 

By John Herbert:

Ø          Reviewed the Operating budget for the first 6 months of 2007 (attached).  John noted that there is still a shortfall for the storm related expenses incurred in the first quarter.

Administration Report

 

By Dan Cavalli:

Ø          We met with David Cihocki – NJ Project Management Supervisor of Fiber Engineering who have contracted by Verizon for the install of conduit to the multi-dwelling units.  David indicated they would start the install on Wednesday, August 1st.  David assured us that all technicians will have proper identification tags and the vehicles will be marked as Fiber Engineering vehicles.  Cathleen will have the Condo Reps. pass out notification to those buildings that will be affected according to the schedule.  It appears that Fiber Engineering will attempt to install two buildings per day (morning and afternoon).

Ø          Falcon Engineering has recommended that we have a camera placed in the abandoned storm drain that has been causing the problem on Ellsworth Court.  Since Roto-Rooter has already attempted and were not able to get the camera through, I suggest we review their report and share with Falcon.  Mike has contacted Rot-Rooter to obtain their report.

Ø          We have requested a proposal from Falcon Engineering to do a complete evaluation of the Boathouse to determine the extent of the damage/deterioration.  The Board may elect to discuss or possibly make a decision on whether to accept the proposal today.

Ø          Drainage issue at the berm of Western Reach:  The work has begun to clear out the area in preparation of installing the retaining wall.  We are still entertaining proposals to redirect the drains to connect to the storm drain located between both buildings.  Due to the complexity of the drainage problem, we have asked for a proposal from Falcon Engineering to determine how we can approach a remediation.  Bill Pyzner, Principal of the Falcon Group visited our site on Wednesday to view the problem and will follow up with a proposal for Falcon to evaluate and recommend remediation.

Ø          Specifications for the roofing problem were presented to us on Wednesday from Falcon Engineering.  Once approved, we can then have Falcon go out to bid.

Ø          The contract has been signed with Shauger for the concrete work that is scheduled to commence sometime in August.  A meeting will be scheduled with Falcon, Shauger and the Board to set a schedule.

Ø          The walk through inspections have finally been completed.  Mike will begin the difficult task of transcribing the information to respective spreadsheets and discussing with the Board to determine priorities in areas of drainage, landscaping brush maintenance, tree maintenance where necessary and other areas of concern.

Ø          M & S has determined that it will cost $300 per month for additional pick-ups per week for both newspapers and co-mingled.

Ø          We have requested Down To Earth present a revised proposal for snow removal.  I have also contacted another contractor that had bid on snow removal last year.

Ø          The garbage bin behind the kitchen in the Ballroom appears to be in rough shape.  I have asked Mike to get some numbers on replacing the bin with either wood or pvc.

Maintenance Report

 

By Mike Hynes:

Ø          Work order report from 6/15/07 – 7/15/07 (attached)

Ø          Siding and painting are on schedule

Ø          Water main break repair at 34 Western Reach is complete

Ø          Gutter cleaning and repairs are ongoing

Ø          Island numbering is complete

Ø          Painting stair risers is ongoing

Ø          11 Medford roof repair is complete

Ø          Two River Tree: 2 trees and roots removed at 53 Western Reach; 1 tree removed at 34 Concord

Ø          Roto-Rooter: 34 Western Reach waterline repair complete; 27 Eastport Court-removed obstruction in pipe

Ø          Cavanaugh: Inspections are ongoing; 10 buildings were inspected of which 5 have termites and are in need of treatment and 5 were cleared with no termite activity.

Ø          Down To Earth:  Repaired drainage at 23 Western Reach; clean up of Western Reach berm is ongoing; Western Reach back island is mulched and flowers were planted.

                                                Presidents Report

By Margaret Mary Bambury:

Ø     By law Comcast no longer has a monopoly on t.v. service in Middletown.  Verizon expressed interest in providing service with fiber optics in the area.  Middletown informed Verizon that it must then install it in a certain percentage of homes in the township.  By 2010 all t.v. will b e transmitted via fiber optic lines.  Current t.v. sets will need a black box to become compatible.  Verizon is paying for all expenses related to fiber optic, outdoors and indoors, including lawn remediation.  The remediation work is not yet complete and will be resumed after all wiring is finished.

Ø     Procedures for Property Modification Requests have been modified.  The A.C.C. will now review each request and issue an approval or denial.

Committee Reports

Ø          There were no Committee reports at this time

Residents’ Comments/Business

Ø          Bruce Fowler of 25 Andover Court stated that last week after gutters were cleaned he found a pile of dirt at junction of gutter and downspout.

Ø          Jim Hamm of 24 Danbury Court complained that carpet outside the entrance to his unit has been torn up although the carpet had no mildew.  He stated that he was told it would be replaced by epoxy.  He spoke with some residents where epoxy has been installed and claims that they are unhappy with its appearance.  He offers to replace the carpet at his own expense.  Margaret Mary advised that the situation would be reviewed.

Ø          Joyce Pfeiffer of 30 Dickinson Court asked why gutter cleaning and trimming is late this year.  She also stated that some of her grass is orange in color.  A supervisor from Down To Earth will investigate.

Ø          Ed Sherman of 19 Andover Court is waiting for painting of new wood around gutters behind his unit.  Ed states there is broken seal at the bottom of the downspout.  Ed also claims that Down To Earth lawn mowers are not really cutting the grass.

Ø          Gladys Aslanian of 22 Danbury Court stated that water pools on her balcony after it rains.  Maintenance will investigate.

Ø          Sophie Matyiku of 30 Lexington Court offered the Board more photos of the untidy appearance at her buildings entrance caused by an upstairs neighbor.  Sophie requested corrective action.

Ø          Carol Stiglin of 163 Lexington Court appealed for more cooperation and improved communication to prevent problems with Verizon installation as happened last month.

Ø          Michael Weber of 29 Andover Court claimed that without signature cards the election ballot counting is illegal.  Mike questioned why Falcon Engineering is hired to oversee projects.  Mike stated that there is no probable cause for garage inspections, that a forced search is a violation of civil rights.  Mike has also observed that some residents are not able to care for themselves and stated that they do not belong here.

Ø          Carol Povich, daughter of new resident at 10 Andover Court inquired about parking regulations.  Carol also questioned when winter calcium chloride buckets are collected and when power washing of sidewalks is done.  She stated that both are done routinely in the spring in her community.

Ø          Al Zaleski of 20 Falmouth Court stated that this meeting was not publicized on channel 21.  Al stated that his 3 work orders are outstanding and there has been no call back to him.

Ø          Betty Callahan of 42 Medford Court questioned how much Comcast will charge for next t.v. contract.

Ø           John Kotch of 19 Claremont Court stated that one day a plant in front of his unit was stripped. 

Ø          Mary Hansen of 15 Claremont Court complained that overgrown bushes outside her unit were never trimmed, and there is still a bald spot on her lawn after remediation.

Trustee Reports

 

Ø          Cathleen Sullivan announced that Verizon will resume installation of fiber optic material on August 7th on Lexington Court for small multi-unit dwellings.  Tag on door will give 2-3 day advanced notice.  They will need access to 1 second floor unit in order to bring equipment into the attic.

Ø          Roger Nicholson advised he is writing an article for the September Chatterbox regarding Comcast.  Roger commented that orange grass spots may be related to the spraying of nutsedge grass.  Grass cutting must be delayed after spraying.

Ø          Angela Vullo announced that garage inspections will be done on 6 days in September, from the 10th to the 24th.  Angela also suggested that the name Safety/Security Committee be changed to the Safety Committee.  Margaret Mary advised that this will be discussed at the next Board meeting.

 

 

July 26, 2007 Motions

 

Ø          A motion to allow the Shadow Lake Village Golf Committee to install a brick pathway at the point of access from the parking lot onto the golf course between the 9th green and the tennis court with the understanding that any future maintenance is the responsibility of the Golf Committee was made by Roger Nicholson, seconded by Angela Vullo.  All Board members present voted in favor, as well as Dave Anderson and Peter Sgaramella each voting yes by proxy.

Ø          A motion to allow the Socializers to use the swimming pool and gated area around the pool on August 8, 2007 from 6:30 pm to 9:30 pm was made by Anna Yurko, seconded by Angela Vullo.  All Board members present voted in favor, as well as Dave Anderson and Peter Sgaramella each voting yes by proxy.

Ø          A motion to have M & S Waste to make a 3rd pick-up a week of the recyclables from April to October at $300.00 per month from the Operations fund was made by Angela Vullo, seconded by John Herbert.  All Board members present voted in favor.

Meeting adjourned 12:10 p.m.

Respectfully submitted,

Jennifer Allen                                                        Cathleen Sullivan

Community Manager                                            Board Secretary