Minutes
for the Workshop Meeting
Call to order
Roll Call:
Trustees:
Ø
David
Anderson
Ø
Margaret
Mary Bambury
Ø
Kevin
Byrne
Ø
Roger
Nicholson
Ø
Peter
Sgaramella
Ø
Cathleen
Sullivan
Ø
Warren
Van Nosdall
Ø
Angela
Vullo
Ø
Anna
Yurko
Resident Attendance:
FINAL
COPY WILL INCLUDE ATTENDANCE
Review of Minutes:
A review of the
minutes for the December 14, 2006 Workshop Meeting,
Treasurers Report:
Ø
Warren Van Nosdall reviewed the Operations fund for
the first 12 months of 2006 (attached).
Action Items
Update:
Ø
Peter Sgaramella advised that the By-Law review is
on schedule to present to the Board at the February Workshop Meeting.
Correspondence:
Ø
Roger Nicholson reviewed correspondence including a
donation from the SLV Democratic Club of an American Flag to be used in the
Clubhouse.
Unfinished Business:
Ø
Peter Sgaramella advised
that the Worthmore contract is still under review due to an issue found by the
SLV Insurance Representative.
Ø
The vegetable garden tool
shed location was discussed as a resident complained that it blocks the view to
the lake. After some discussion the
Board asked Mike Hynes to move it further down the point and to put some plants
around it so it blends in with the environment more.
Ø
Angela Vullo reviewed the
process and the teams for the New Resident Orientation to be given by the
Trustees. Teams will be called upon in a
rotating basis and will have to arrange for coverage if they are unable to
attend on their scheduled date.
Ø
The Board discussed SLV
resuming pick-up of bulk trash. Discussion
included whether to charge residents for pick-ups and what kind of schedule we
would do pick-ups on.
Ø
Cathleen Sullivan
reviewed the plans for the first phase of the proposed Clubhouse
improvements. These improvements would
initially be paid from the Operations fund but reimbursed from the Capital
Equity fund over a period of time. Dan
will set up a meeting with the Board and Berkowsky & Associates to review
the proposed improvements.
New
Business:
Ø
Bruce Fowler of the Democratic Club advised that
the Democratic Club has donated an American Flag for use in the Clubhouse. The donated flag is currently located in the
lobby in front of the fireplace.
Ø
Warren Van Nosdall advised that one of our
investments was called. Warren and
Margaret Mary will be speaking to our investment advisor on January 22nd
and will advise the Board as to where the money was reinvested. Roger Nicholson pointed out that the Board
needs to look at the investment procedures and make some changes.
Ø
Walter Lohmann reviewed the proposed Safety &
Security Committee guidelines. Under the
proposed guidelines the objective of the Safety & Security Committee would
be; to develop and recommend to the Board of Trustees, the operation of a
safety & security program appropriate to the size and needs of the
Association, its members and property.
Roger Nicholson questioned the role of the Security Captain in this
committee and advised that Marion Security has liability concerns. Dan Cavalli advised that he will bring the
Ø
Dan Cavalli advised the Board that Maintenance is
in need of a new utility vehicle due to the fact that one of our two golf carts
is no longer working. A proposal from
Harter for a Kubota RTV 900 utility vehicle is $12,162.92 including tax. A motion to accept Harter’s proposal will be made at the January 25th
Business Meeting.
Ø
The Board reviewed a
proposal from CSAV Systems for replacement of the Ballroom sound system in the
amount of $13,999.88. The Socializers
will be donating $5000.00 towards the new sound system. The Board also discussed upgrading the
Ballroom TV at a cost of no more than $4000.00.
Trustee
Reports/Managers Report:
Ø
Anna Yurko advised that the violations process is
under review. Possible changes are;
shortening time between violation notifications and increasing fines.
Ø
Cathleen Sullivan questioned when the ice machine will
be swapped with the water fountain. Mike
Hynes advised that it was being done today.
Ø
Margaret Mary Bambury advised that the Business
Operations Committee discussed late fees and is recommending that delinquent
owners be charged an additional $25 late fee for each quarter the assessment is
not paid.
Ø
Dan Cavalli advised that JCP&L has been working
on outages and repairs and as of Wednesday we have four lights still out (down
from 20 in December). They are also
working to fix the pole that is leaning on Western Reach.
Ø
Dan Cavalli advised that the 2007 maintenance
schedule is a work in progress as items may be added during the year. Mike and Dan stay coordinated on the tasks at
hand and update the schedule on a weekly basis.
Ø
Dan Cavalli advised that the fire alarm
installation is scheduled to begin shortly.
Ø
Dan Cavalli advised that his and Mikes lighting
walk throughs have been delayed until the weather warms up. To date
Ø
Dan Cavalli advised that roof repairs have been
completed on 27
Ø
Dan Cavalli advised that the men’s room exercise
machine has a broken wire and is being serviced by Sears. The machine should be repaired within the
next 2 weeks.
Ø
Mike Hynes
advised that the siding/painting for 2006 should be completed in 2 weeks
weather permitting.
Ø
Mike Hynes advised that the waterline repair at 69
Western Reach has been completed.
Ø
Mike Hynes advised that the Clubhouse projects have
been completed.
Ø
Mike Hynes advised that gutter cleaning on all
buildings is complete.
Ø
Mike Hynes advised that sand buckets have been
given to all homeowners.
Ø
Mike Hynes advised that the drainage repair at 33
Western Reach has been completed. There
is currently a proposal in for a drainage repair at 89
Meeting
adjourned
Respectfully submitted,
Jennifer Allen David
Anderson
Community Manager Board
Secretary