Minutes
for the Workshop Meeting
Call to order
Roll Call:
Trustees:
Ø
David
Anderson
Ø
Margaret
Mary Bambury
Ø
Kevin
Byrne
Ø
Roger
Nicholson
Ø
Peter
Sgaramella
Ø
Cathleen
Sullivan (excused)
Ø
Warren
Van Nosdall
Ø
Angela
Vullo
Ø
Anna
Yurko
Resident Attendance:
FINAL
COPY WILL INCLUDE ATTENDANCE
Review of Minutes:
A review of the minutes for the January 18, 2007 Workshop
Meeting and
Treasurers Report:
Ø
Warren Van Nosdall reviewed the Operations fund for
the first month of 2007 (attached).
Starting in March the Treasurer’s Report will only be reported at the
BOT Business Meeting.
Action Items
Update:
Ø
N/A
Correspondence:
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Roger Nicholson reviewed correspondence including:
Walter Lohmann’s resignation as Chairman of the Safety & Security
Committee; Frances Bubenheimers request to hold an Arts & Crafts show in
the area between the boathouse and clubhouse on June 8th and the
Socializers request to hold a Walk-a-Thon in the Village on May 12th.
Unfinished
Business:
Ø
The Board discussed bulk
trash pick-up and whether to pass on the charge to the residents. After some discussion it was decided there
would be no charge to the residents for 3 months, after which the Board will
review the activity and decide whether to charge or not. Bulk trash will be picked up every other week
on a Wednesday and it will be on a call in basis.
New
Business:
Ø
Roger Nicholson requested a thank you letter be
sent to Jean Kendrick thanking her for years of service as Chairperson of the
Courtesy Desk.
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The Shadow Lake Village Investment Policy was
reviewed and changes were made (attached).
Ø
The By-Laws Committee
reviewed the proposed revisions with the Board, the Board will vote at the
February Business Meeting to accept these revisions to be put on the ballot for
the June election. Margaret Mary Bambury
questioned the method of presentation of the changes. The Board will meet on revisions at
Ø
Dan Cavalli reported on
the lighting walkthrough on
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The Board discussed
4-Andovers Courts appeal to overturn the General Managers decision to take down
the trellis around their patio. The
Board will vote on it at the February Business Meeting.
Trustee
Reports/Managers Reports:
By Dan Cavalli:
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We have purchased a new utility vehicle to replace
the unit that is not repairable and has been out of commission for over 2
years.
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United Federate Systems is in the process of
installing the fire alarm system in the clubhouse and should be completed by
the end of next week.
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The new sound system will be installed starting
2/26. The process should take 3 days.
Ø
Browns has rewired and installed new thermostats in
the clubhouse.
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Members of the Board met with Deidre Gocke of
Berkowsky on 2/6 to discuss clubhouse renovation and some alternate plans. A follow-up meeting is scheduled for 2/21.
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The Worthmore contract is still being reviewed by
the Attorneys. There is an issue
concerning the potential for liability resulting from mold that is being
addressed by the Attorneys.
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A homeowner and loan consultant would like the
Board to approve giving a seminar on reverse mortgages.
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The Board met with Wentworth Regional Managers on
the progress to date of the transition from self management to the General
Manager concept. This was the third in a
series of meetings scheduled.
Ø
The saunas in both the men’s and ladies exercise
room do not have drains to assist in the cleaning process. This situation could lead to an unhealthy
condition and should be corrected if at all possible. Under present conditions we cannot wash down
or power wash the walls and floor as there is no place for the waste to
go. Once completed we will also re-seal
the interior wood and the doors. New
signs will also be ordered.
Ø
Falcon Engineering has started the roof inspections
on Monday and estimate between 2 to 3 weeks to complete the inspection.
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We have had two light snow and ice storms and
positive comments on our first snow removal process.
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The Board purchased a new TV for the ballroom and
we have moved the older unit to the well area of the clubhouse.
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We have three proposals for gutter guards that I
will pass out for the Board for review and future discussion. It may be advisable to consider a two tiered
program. One to replace gutters on the replacement
list with gutter guard units and also consider a replacement program starting
in highest priority areas.
Ø
I have contacted the Monmouth County Department of
Consumer Affairs to get some information on speaking topics. This information has been passed on to
Cathleen.
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The Shadow Lake Village Emergency Procedure
document is in need of updating to conform to our new management system. Cathleen has volunteered to spearhead this
action.
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Our maintenance crew is in the process of updating
the ladies exercise/bathroom. A new
treadmill has been ordered and should be delivered within a two week period.
By Mike Hynes:
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Siding work is ongoing.
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Common area courtyard benches are in the process of
being rebuilt
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Maintenance fabricated 3 sets of common hallway
stairs saving a total of $4500.00.
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Entrance/exit signs will be placed in the clubhouse
parking lot making it one way in and one way out.
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The pipes over the showers in the men’s bathroom froze;
maintenance insulated the pipes and made an access panel in case of another
incident.
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Lattice work on 7
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Roto-Rooter submitted a proposal to install drains
in the saunas.
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Two River Tree completed the list of work orders
and the priority list for 2007 is ongoing.
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Down to Earth walks are ongoing. There is currently a proposal in for a
drainage issue at 2
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Charger Electric repaired a breaker in the
clubhouse and has a proposal in on the heater in the Board room.
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Lighting walks are ongoing weather permitting.
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The work order report for February is attached.
Ø
Starting in March the maintenance report will only
be given at the Business Meeting.
Meeting
adjourned
Respectfully submitted,
Jennifer Allen David
Anderson
Community Manager Board
Secretary