Shadow Lake Village

Minutes for the Workshop Meeting

April 19, 2007

Call to order 9:00 am

 

Roll Call:

 

Trustees:

Ø      David Anderson

Ø      Margaret Mary Bambury

Ø      Kevin Byrne

Ø      Roger Nicholson

Ø      Peter Sgaramella

Ø      Cathleen Sullivan

Ø      Warren Van Nosdall

Ø      Angela Vullo

Ø      Anna Yurko

Resident Attendance:

FINAL COPY WILL INCLUDE ATTENDANCE

Review of Minutes:

A review of the minutes for the March 15, 2007 Workshop Meeting and March 22, 2007 Business Meeting was completed.  They will be prepared for acceptance at the April 26, 2007 meeting. 

 

Action Items Update:

Ø      Clubhouse Long Range Planning – Berkowsky & Associates has been asked to review the plans for Phase I and give estimates for the cost.  The Committee is waiting to be notified as to the date when this will be received.

Ø      By-Law Revisions – Final draft letter has been approved and will be ready next week along with a sample ballot for the Board to review.  Peter Sgaramella will attend the May Condo-Rep. meeting to ask them to talk to all their residents.  It is important to get the vote – 50% of the residents must vote with 2/3’s approving for the revisions to pass.

Correspondence:

Ø      Roger Nicholson referred to Beverly McKernan’s letter about the recycling bin area.  Various solutions are being considered including lowering the platform under the bins, and/or changing the bins.  Pick-up has increased to twice a week which has helped to eliminate the unsightliness of the area. 

Ø      The problem of snow removal on Lexington and the involvement of Security in the process will be investigated by Dan Cavalli.

Ø      Cancellation of the Walk-a-Thon was noted.

Ø      A request by Frances Bubenheimer to look into using Comcast on Demand for movies will be looked into.

Ø      Two letters complimenting Maintenance were noted.

Unfinished Business:

Ø      Worthmore Contract – Liability paragraph has been removed as well as mold and mildew liability.  Further discussion ensued in reference to exploring other maintenance companies.  The contract is ready to be signed and will be approved by the Board at the April 26th meeting.  Warren Van Nosdall noted that the contract will result in $6000 more in insurance costs due to Worthmore no longer paying for Auto Insurance.

Ø      Marion Security Post Orders – All comments by the Board members were received by Dan and reviewed with Marion Security.  The Board will vote to approve the Post Orders at the April 26th meeting.  After approval, a summary of the Post Orders will be prepared for insertion in the Chatterbox.

Ø      Purchasing Procedures Authorization Change – It was noted that the approval range was changed to coincide with the budget previously approved.

Ø      Recycling Area – Previously discussed.

 

                                          New Business:

      

Ø      Mold/Mildew Policy – The policy previously drawn up by the SLV was unacceptable to All Pro Mold.  The cost to inspect an area where mold is suspected is estimated to be $150.  Testing will only be done where there is actual evidence.  The policy will be voted on at the April 26th meeting.  (The word observation will be added to lines 2 and 3 under reporting means.)

Ø      Falcon Roof Study – postponed until later in the meeting.

Ø      Violation Process/Procedures – The Board reviewed the proposed changes and made corrections that will be added so the process/procedure can be approved at the April 26th meeting.

Ø      2007 Pool Rules – Will be accepted at the April 26th Business Meeting as presented.

Ø      Geese Control – Fish and Wildlife was in on April 3rd and 11th addling the eggs and are due back on April 19th.

Ø      Golf Committee – At their most recent meeting they approved funding and installation of a phone line and computer hook-up for the golf shed where the Golf Course Superintendent keeps his equipment.  After a lengthy discussion the Board decided that the phone needs to be in Bobby’s name and it is not appropriate for the Golf Committee to do this.  Bobby would have to agree to this.  The Golf Committee also asked to have trees cut down at the 6th green.  While this may be necessary, although trimming may do the job, it was felt that it was too early in the year to be committing money for this purpose.

Ø      The town assessor has asked to be allowed to come in to talk about the re-evaluation process to the residents.  Angela will co-ordinate this effort.

 

 

Falcon Engineering Roof Study:

Ø      William Pyzner and Ed Wieczorek of Falcon Engineering came in to review their roofing study with the Board.  In their view, ventilation is the largest problem.  If the attic does not have adequate ventilation the shingles become brittle.  When asked, they said that the useful life of a shingle is 25 years but that does not mean that roofs should not be inspected more often.  In their opinion roofs should be inspected every five years.  Vegetation was considered the second largest problem as it keeps the roof wet/moist.  Trees and overhanging limbs cause this problem.  The third largest problem is nails, there is more rusting than anticipated.  This could be caused by poor ventilation or by use of inferior nails (not properly galvanized) among other things.  Fourth is eave flashing not being adequately done.  Also, ice and water shields may be needed at the bottom of the roof.  In some instances this may not be required.  The pictures that were shown showed poorly cleaned/installed dryer vents (shouldn’t be on the roof at all if they can be put on an outside wall), skylights improperly installed or repaired, moss deteriorating shingles and gutter guards causing ice buildup.  Falcon would recommend specifics as to types of skylights and fee for replacing.

 

Meeting adjourned 12:45 p.m.

Respectfully submitted,

Jennifer Allen                                                                            David Anderson

Community Manager                                                                Board Secretary