Shadow Lake Village

Minutes for the Workshop Meeting

May 17, 2007

Call to order 9:00 am

 

Roll Call:

 

Trustees:

Ø      David Anderson

Ø      Margaret Mary Bambury

Ø      Kevin Byrne

Ø      Roger Nicholson

Ø      Peter Sgaramella

Ø      Cathleen Sullivan

Ø      Warren Van Nosdall

Ø      Angela Vullo

Ø      Anna Yurko

Resident Attendance:

FINAL COPY WILL INCLUDE ATTENDANCE

Review of Minutes:

 

A review of the minutes for the April 19, 2007 Workshop Meeting and April 26, 2007 Business Meeting was completed.  They will be prepared for acceptance at the May 24, 2007 meeting. 

 

Action Items Update:

Ø      Clubhouse Long Range Planning – Deidre Gocke of Berkowsky & Associates met with Cathleen Sullivan on May 16th with detailed plans and specs.  Cathleen will get the information out to the Board and the committee within the next week.

Ø      By-Law Revisions – Dave Anderson will advertise the proposed revisions on channel 21.  A resident alert will be done on May 31st and June 6th encouraging homeowners to vote.

Correspondence:

 

Ø      The Garden Club requested the approval of the Board to enhance the Boathouse.  The Garden Club would absorb the material costs.  After some discussion the Board decided that the Garden Club should get together with the House Committee and then come back to the Board with a plan.

Ø      A note commending Raul Palma from Maintenance for a job well done was noted.

Ø      A letter of resignation as Chairperson of the Violations Committee and the Safety/Security Committee from Rich Capenegro was noted.  A motion to accept Rich’s resignation will be made at the May 24, 2007 Business Meeting.

Unfinished Business:

Ø      Architectural Control Committee Update – Angela Vullo advised that the A.C.C. devised code designations for use by Security as contractors come through the gatehouse.

Ø      Violations Committee Update – Rich Capenegro resigned as Violations Committee Chairperson, Charles Healy is willing to take Rich’s position.  A motion to accept Charles Healy as Chairperson will be made at the May 24, 2007 Business Meeting.

Ø      Safety/Security Committee Update – Due to Rich Capenegro’s resignation as Chairperson the garage inspections have been delayed.  The Board discussed the option of having 2 Co-Chairpersons rather then one Chairperson.

 

                                          New Business:      

Ø      Marion Post Orders – Dan has received the final copy from Marion Security and has been advised that Marion will be holding sessions to review them with the guards.

Ø      Falcon Engineering Concrete Study – The Board has received the results of the concrete study and has hired Falcon to solicit bids for concrete work to be done in phases.  Andrew Amorosi from Falcon Engineering will be in to review the study at the May 24, 2007 Business Meeting.

Ø      Over-budget items – Kevin Byrne advised that there is no policy/procedure on how to handle over-budget line items.  Kevin advised that in the past the Board has voted yearly on over budget items. Warren Van Nosdall noted that some items are voted on beforehand and are therefore covered and do not need to be voted on again.  Margaret Mary Bambury volunteered to work on a procedure and will bring it back to the Board for a vote when it is ready.

 

Trustee Reports:

Ø      Dave Anderson questioned the wood deck at 82 Berkshire Court that had been approved by Dan.  Dave advised it looks like it is extending past the present patio and there are a lot of plantings and benches in the area.  Angela Vullo advised that according to the A.C.C. there have been wooden decks approved in the past.  Roger Nicholson advised that Dan approved the deck on the basis that it was in conformance with the exiting patios in the immediate area.

Ø      Dave Anderson feels Management is moving very slowly on a way to make the recycling area better.  Dave had John Petracca draw up a cover-up type area that was passed around to the Board.  Dave feels the Board can do a better job to make the area look aesthetically pleasing.

Ø      Kevin Byrne pointed out that Shadow Lake has no procedure on finishing work inside a unit.  If there is a ceiling leak from something the Association is responsible for Kevin feels we should paint the entire ceiling rather then just the sight of the leak.  Kevin feels the Board needs to give Maintenance guidelines for finishing jobs.

Ø      Angela Vullo reported that Anna Yurko looked at Ella Doland’s unit and feels a terrible job was done on the porch repair.  Angela advised the contractor used old lumber and laid old pieces of carpet down instead of new carpet.  Angela feels it looks terrible and is not worth the money that was paid.  Roger advised he will check into it.

Ø      Roger Nicholson advised that due to complaints about the sound system, Glenn of CSAV will be coming in to meet with Board members that are concerned with the problem.  Dave Anderson will make arrangements with Dan on a date for Glenn to be here.

Ø      Roger Nicholson reviewed a proposed structural organization for the Board.  The structure includes expansion of committees (attached).  A motion to approve the structural organization will be made at the May 24, 2007 Business Meeting.

Meeting adjourned 11:45 p.m.

Respectfully submitted,

Jennifer Allen                                                                            David Anderson

Community Manager                                                                Board Secretary