Minutes
for the Workshop Meeting
Call to order
Roll Call:
Trustees:
ุ
David
Anderson
ุ
Margaret
Mary Bambury
ุ
Kevin
Byrne
ุ
John
Herbert
ุ
Roger
Nicholson
ุ
Peter
Sgaramella
ุ
Cathleen
Sullivan
ุ
Angela
Vullo
ุ
Anna
Yurko
Resident Attendance:
FINAL
COPY WILL INCLUDE ATTENDANCE
Review of Minutes:
A review of the minutes for the May 17, 2007 Workshop
Meeting and
Action Items
Update:
ุ
ุ
By-Law Revisions Peter Sgaramella advised that
the revisions were passed during the election.
The By-Laws will be rewritten, printed and distributed. Peter thanked the Committee for all their
hard work.
ุ
Marion Post Order Summary Margaret Mary Bambury
advised that she is in the process of writing the summary and should be ready
for the August Chatterbox.
Correspondence:
ุ
The Pet Club donated $200 to the Association in
gratitude for the cooperation and support given to the Pet Club by the
Trustees, staff and residents. The check
may be used in whatever way the Board thinks best. A motion to accept the donation will be made
at the
ุ
A letter from Frances Bubenheimer giving her
resignation as Chairperson of the Merry Musers was acknowledged. A motion to accept her resignation will be
made at the
ุ
A letter commending Mike on his professionalism
handling a job was acknowledged.
ุ
A letter commending the
Maintenance workers on a job well done was acknowledged.
Unfinished
Business:
ุ
Comcast Contract Margaret Mary Bambury advised the Comcast contract is up in
September of 2007. Comcast is offering
basic service for $7 per unit, which is down from the current $12 per unit if
we renew now. Margaret Mary suggested
terminating the Comcast contract and notifying both Verizon and Comcast that we
are willing to negotiate. Margaret Mary
also suggested that both companies be available to make a presentation to the
residents, she asked Roger to take up this project.
ุ
Dave Anderson questioned whether Verizon has a final installation date. Dan Cavalli advised that there
is no final date as of yet.
ุ
Anna Yurko advised that
she has heard complaints from several residents that were sitting around
waiting for Verizon to come like the letter from Verizon asked them to do and
no one showed up.
ุ
Dave Anderson questioned
whether the pedestals be removed if we were to go with Verizon. Roger advised that they would not be removed
as we still need to offer copper wire service for those not wishing to use
Verizon Fiber Optics. Roger advised that
there is a federal regulation that allows all carriers to use the
pedestal.
ุ
Concrete bids Margaret Mary advised that 5 bids
were received for concrete replacement throughout the
Village.
ุ
Roger Nicholson advised
that the lowest bid was $235,000.00
ุ
Margaret Mary advised
that the Long Range Planning Committee has been looking at the Replacement Fund
to see how the concrete project could be funded so it can all be done at
once. The committee found that we could
afford to do all the concrete work that was included in the specs from Falcon
in the year 2007.
ุ
John Herbert pointed out
that 4 bids did not include sales tax and 1 did.
ุ
Peter Sgaramella
questioned whether we are going to use Falcon Engineering as the project
manager. Margaret Mary advised we would
be.
New
Business:
ุ
Homeowner Conduct Policy Margaret Mary reviewed the current policy and the recent treatment
of the Office staff. Margaret Mary
appointed Anna Yurko, Cathleen Sullivan and Peter Sgaramella as a committee to
review the conduct policy. This item
will also be added to the Action Items.
ุ
Security Deposit Adjustment Jennifer Allen
reported to the Board that she found a discrepancy in a Security Deposit that
was being returned to a former homeowner.
After some research Jennifer found that the former homeowner was
entitled to more money then Jennifers original record showed.
Trustee Reports:
ุ Warren
Van Nosdall thanked the Board for the lovely clock he was given in recognition
for his time on the Board.
ุ John Herbert advised that he is still getting his
feet wet as the new Treasurer.
ุ Kevin Byrne advised that one of the
ุ Kevin Byrne reminded the Board that they need to
look at the procedure for over budget items.
Margaret Mary advised this item would be brought up in July.
ุ Kevin Byrne advised that procedures for finishing
work orders needs to be looked at.
Margaret Mary advised that she has given this issue to Angela Vullo to
look at.
ุ Kevin Byrne advised that the 51 Eastport porch
issue needs to be looked at again. Anna
Yurko advised that the job was not complete.
Roger Nicholson advised to refer the issue back to the contractor. Margaret Mary asked Dan Cavalli to look at it
again.
ุ Anna Yurko advised that she met with the new
Violations Committee last night.
ุ Cathleen Sullivan advised that she, Al Zaleski,
Nancy Hagerman and Mike Hynes went to the Boathouse to look at the items the
Garden Club wanted to handle. Work needs
to be done on the decks and there needs to be a railing put on the lower
portion of the dock. Mike is putting
together numbers to correct problems found on the visit.
ุ Dave Anderson thanked Roger for his 2 years of
service and leadership.
ุ Dave Anderson advised that a resident approached
him about a company that would like to pay to come in and film at
ุ Dave Anderson reported that we currently have 25 to
35 resident geese. Eggs were addled and
we are waiting to hear if the capture program is necessary.
ุ Margaret Mary reviewed the responsibilities of the
Board. This consists of the Documentation
Committee, Long Range Planning Committee, Operations Committee and
Liaisons. Board members as well as
non-board members will serve on each committee. Liaisons are as follows; A.C.C.
Angela Vullo, Violations Anna Yurko, Clubhouse Cathleen Sullivan, Golf
Dave Anderson, Pool Anna Yurko and Safety/Security Angela Vullo.
Meeting
adjourned
Respectfully submitted,
Jennifer Allen Cathleen
Sullivan
Community Manager Board
Secretary