Minutes of the Shadow Lake Village Workshop Meeting

July 19, 2007

Call to order 9:00 am

 

Roll Call:

 

Trustees:

Ø      David Anderson

Ø      Margaret Mary Bambury

Ø      Kevin Byrne

Ø      John Herbert (excused)

Ø      Roger Nicholson

Ø      Peter Sgaramella

Ø      Cathleen Sullivan

Ø      Angela Vullo (excused)

Ø      Anna Yurko

Resident Attendance:

FINAL COPY WILL INCLUDE ATTENDANCE

Review of Minutes:

 

A review of the minutes for the June14, 2007 Closed Meeting, June 21, 2007 Re-organization Meeting, June 21, 2007 Workshop Meeting and June 28, 2007 Business Meeting was completed.  They will be prepared for acceptance at the July 26, 2007 meeting. 

 

Action Items Update:

Ø      Clubhouse Long Range Planning – No report at this time

Ø      By-Law Revisions – Peter Sgaramella reported that the By-Laws are on the way to the printer. 

Ø      Marion Post Order Summary – Margaret Mary Bambury reported the summary is in progress and should be in the September Chatterbox.

Ø      Homeowner Conduct Policy – Cathleen Sullivan reported that the Committee met and reviewed the policy.

Correspondence:

 

Ø      Margaret Mary Bambury read a letter she wrote to Comcast regarding not renewing the current contract but being open to negotiations.

Ø      Margaret Mary read a request from the Socializers to use the pool and pool area for their August 8th event.  Anna Yurko will look into the specifics and a motion will be made at the July 26, 2007 Business Meeting.

Ø      Margaret Mary read a letter from the Golf Committee in which they are requesting permission to install a brick walkway at the point of access from the parking lot onto the golf course between the 9th green and the tennis court.  The Golf Committee will be funding this project if it is approved.  A motion will be made at the July 26, 2007 Business Meeting.

Ø      Margaret Mary reviewed a letter from a resident who is unhappy with Verizon’s customer service but is very happy with Comcast’s customer service.

Unfinished Business:

Ø      Architectural Control Committee – Angela Vullo advised that the approval process is back with the A.C.C., and guidelines are being set up for the Association Office and A.C.C. to work together.

Ø      Roger Nicholson advised that we recently had an incident where an upper unit had a leak and the resident in the lower unit would not let us in to replace the copper line.  The Board discussed how problems such as this should be handled in the future.

 

                                          New Business:      

Ø      Snow Contract – Dan advised that Walt Bostian of Down to Earth is looking at the snow contract to see if there are any changes that can be made.  Dan also advised he will be seeking other proposals for snow removal for the Board to review.

Ø      All Star Tennis – Dan advised that All Star Tennis will be in at 11am to discuss the problems with the tennis courts.

Ø      Ellsworth Sinkhole – Falcon Engineering performed a visual inspection on June 27th and recommends having the storm sewer pipe inspected by video camera.

Ø      Boathouse – A proposal was received from Falcon Engineering to inspect the Boathouse structure and the Boathouse decks at a lump sum fee of $7995.00.  The Board will discuss where funding for this would come from at a later date.

 

Trustee Reports:

Ø      Margaret Mary Bambury advised that the concrete replacement contract was signed.  Residents will be notified of the replacement schedule as soon as one is set.

Ø      Peter Sgaramella advised that the By-Laws are ready to go to print.

Ø      Cathleen Sullivan advised that garage inspections will be done in September and only affect around 95 garages.

Ø      Roger Nicholson advised that the Long Range Planning Committee met Monday and made changes to the Replacement Plan.  Garage doors were moved back down to be done this year and continue on every 2 years.

Ø      Dave Anderson questioned whether the markings left on the asphalt from the mark outs will go away.

Ø      Dave Anderson asked Dan for an update on M&S and the recycling area.  Dan advised that Mario of M&S is giving us a proposal to pick up a third day in the summer.  Dan also advised that bins of a different size couldn’t be put in but we could get different color bins.  Margaret Mary advised that she is putting together a committee to look at the recycling area and recommend a plan to the Board.

Ø      Dave Anderson advised that Fish & Wildlife visited 4 times in April and treated 14 goose nests by addling 59 eggs.  There are currently 12 adult resident geese and no goslings.

Ø      Margaret Mary advised that the 2006 audit is being redone and a new draft will be in next week.

Ø      Dave Anderson advised that the Information Guide Committee met and started reviewing changes.  The Info. Guide Committee is Walter Lohmann, Katsy Willey, Peter Sgaramella, Cathleen Sullivan and Dave Anderson.

Ø      Margaret Mary Bambury reminded the Board that they should try not to be in the Association Office after 1pm without an appointment as this is when the Office is able to get most of their work done.

Ø      Margaret Mary Bambury advised that gutter cleaning and repairs are being done simultaneously.  The Board needs to discuss if we should continue this way or clean gutters and then come back and do repairs. 

There being no other business, a motion was made, seconded, and unanimously approved to adjourn the meeting at 10:38 am.

Respectfully submitted,

Jennifer Allen                                                                            Cathleen Sullivan

Community Manager                                                                Board Secretary