Minutes of the Shadow Lake Village Workshop Meeting

August 16, 2007

Call to order 9:00 am

 

Roll Call:

 

Trustees:

Ø      David Anderson (excused)

Ø      Margaret Mary Bambury

Ø      Kevin Byrne

Ø      John Herbert

Ø      Roger Nicholson

Ø      Peter Sgaramella

Ø      Cathleen Sullivan

Ø      Angela Vullo

Ø      Anna Yurko

Resident Attendance:

FINAL COPY WILL INCLUDE ATTENDANCE

Review of Minutes:

 

A review of the minutes for the July 5, 2007 Closed Meeting, July 19, 2007 Workshop Meeting, July 26, 2007 Business Meeting and August 2, 2007 Closed Meeting was completed.  They will be prepared for acceptance at the August 23, 2007 meeting. 

 

Action Items Update:

Ø      Clubhouse Long Range Planning – No report at this time

Ø      Marion Post Order Summary – Margaret Mary Bambury reported the summary is in progress and should be in the October Chatterbox as Marion Security made some minor changes to the Post Orders.

Ø      Homeowner Conduct Policy – Anna Yurko advised that the Committee has met and attempted to re-write the Policy but is holding off on finalizing anything until some changes are made in operations.

Correspondence:

 

Ø      Roger Nicholson reviewed an article he wrote for the Chatterbox advising residents about changes in Comcast billings.

Ø      Margaret Mary Bambury reviewed a letter from a resident who is a location scout and would like to use Shadow Lake Village for print photography ads that Shadow Lake would receive a fee for.  Anna Yurko will follow up with this request.

Unfinished Business:

Ø      Falcon Engineering Proposal for Boathouse & Deck Area – A proposal was received from Falcon Engineering to inspect the Boathouse structure and the Boathouse decks at a lump sum fee of $7995.00.  The Board discussed if there are monies available to fund this project this year.  John Herbert pointed out that we are already trying to make up money from snow events.  The Board agreed to budget this item for 2008.

Ø      A.C.C. Paint Colors – Angela Vullo advised that the A.C.C. made a few slight changes to the paint colors to add a slight variety such as on Berkshire Court.

 

                                          New Business:      

Ø      Falcon Engineering Proposal for Western Reach Berm – Falcon Engineering proposed to prepare construction plans for a drainage improvement project near the rear of 12-52 Western Reach for $4975.00.  The Board discussed borrowing the monies for this project out of the Security Deposit fund.  A motion will be made at the August 23, 2007 meeting.

Ø      Garage Door Proposals – The Board reviewed bids from 3 garage door companies.  A motion to accept the proposal from Neptune Door Co. will be made at the August 23, 2007 Business Meeting.

 

Trustee Reports:

Ø      John Herbert advised that he and Dan are working on areas of the current year’s budget where money can be saved.  John also advised that he is currently working on the 2008 budget.

Ø      Roger Nicholson advised that Comcast proposed giving the Association a fee for exclusive rights to advertise.  Comcast also gave the option of profit sharing based on the amount of residents who sign up for service.  The Board decided not to pursue this option further.

Ø      Angela Vullo advised that the Safety & Security Committee has scheduled September 12th as the start date for garage inspections.  Based on the Committees feeling Angela is recommending the name of the committee be revised to read Safety Committee.

Ø      Anna Yurko advised the she had a very productive meeting with the Violations Committee.  Jennifer Allen and Margaret Mary Bambury were also in attendance.

Ø      Kevin Byrne advised that he noticed there are currently about 10 JCP&L lights out and questioned if they are working on them.  Dan advised he would look into it.

Ø      Kevin Byrne questioned if 83 Lexington Court is on a list for bids for a roof leak.  Dan advised that said roof is on the roof list for priority 1 for 2008.  Peter stated that he thought roof leaks were to be treated as priorities and questioned how long the resident has been living with the leak.  Roger advised that the leak is about a month old and that Mike Hynes received a bid from Worthmore for the whole roof rather than for a repair.

Ø      Dan Cavalli advised that the Clubhouse has a leak in the kitchen store room where the club cabinets are located.  Dan advised that the whole wall needs to be replaced and the bushes in front of the wall would also need to be removed.

Ø      Kevin Byrne advised that electric roof vents are a resident’s responsibility and questioned why the Association paid for them.  Jenn advised that Monmouth Building made an error and gave us the wrong vents but Maintenance caught the error, returned them and we were given credit for the incorrect vents.

Ø      Kevin Byrne questioned if we have received numbers on an extra recycling pick up.  Dan advised that he is still working on it with Mario but it doesn’t seem feasible.  Kevin questioned the Board whether they were satisfied with 2 pick up and Chris making sure the area is clean.

Ø      Kevin Byrne advised he received the memo about purchasing a roof for the utility vehicle.  Kevin feels we should have purchased the roof when the utility vehicle was purchased.

Ø      Cathleen Sullivan advised that Verizon is still trying to install conduit in the multi dwelling units.  Cathleen also commended the Condo Reps on Lexington and Manchester for handing out the letters about the Verizon install.

Ø      Margaret Mary Bambury advised that we are receiving some opposition from the residents in reference to epoxy installation.  Margaret Mary thinks that we should look into options other than epoxy. 

Ø      Margaret Mary Bambury advised that Marion Security chose to change our Security Captain.

There being no other business, a motion was made, seconded, and unanimously approved to adjourn the meeting at 10:54 am.

Respectfully submitted,

Jennifer Allen                                                                            Cathleen Sullivan

Community Manager                                                                Board Secretary