Shadow Lake Village

Minutes for the Workshop Meeting

October 18, 2007

Call to order 9:03 am

 

Roll Call:

 

Trustees:

Ø      David Anderson

Ø      Margaret Mary Bambury

Ø      Kevin Byrne

Ø      John Herbert

Ø      Roger Nicholson

Ø      Peter Sgaramella

Ø      Cathleen Sullivan (excused)

Ø      Angela Vullo

Ø      Anna Yurko (excused)

Resident Attendance:

FINAL COPY WILL INCLUDE ATTENDANCE

Review of Minutes:

 

A review of the minutes for the September 20, 2007 Workshop Mtg., September 20, 2007 Executive Session, September 20, 2007 Closed Mtg. with Wentworth & Worthmore, September 27, 2007 Business Mtg. and September 27, 2007 Executive Session was completed.  They will be prepared for acceptance at the October 25, 2007 Business Meeting.

 

Action Items Update:

Ø      No reports at this time

Correspondence:

 

Ø      Margaret Mary reviewed a letter from Red Bank Regional’s School of Visual and Performing Arts in which they are requesting permission to do a pasta dinner/dance as a fundraiser.  They are requesting the use of the ballroom and would be charging $15 per person.  Each resident who buys a ticket to the pasta dinner/dance would also receive one complimentary ticket to view RBR’s Winter Performance.  The Board approved exploratory contact and would like Jenn to investigate whether use of the kitchen would be needed and if they would supply us with a Certificate of Liability Insurance.

Unfinished Business:

Ø      Kubota Roof/Windshield – The Board reviewed quotes from Harter Equipment for equipment for the Kubota RTV, specifically a roof, windshield and doors.  After some discussion the Board tabled this issue until the December Workshop Meeting.

Ø      Verizon Fiber Optic Update – Mary D’ime reported that installation started again on October 8, 2007.  Mary advised that if a downstairs unit wants Verizon fios, the upstairs unit must let Verizon in to install in the attic.

Ø      Paver Walkways – The Board reviewed a list of proposals for Down to Earth to install paver walkways to garbage bins.  There are 2 areas on the list that Mary and Mike recommend immediate action on as they are safety issues.  John Herbert would like to sit down with Mary and Mike to see where we stand and if money can be put towards the pavers.  Roger Nicholson requested we look into the cost of installing concrete instead of pavers in these areas.

 

                                          New Business:      

Ø      Western Reach Paving – Mary advised that she met with T&M Associates and Lucas Brothers Paving in regards to the final phase of paving on Western Reach.  It will take an estimated 3 days to complete the entire paving project, including line striping.  Mary has asked that they start the paving on a Tuesday as not to interfere with garbage pick-up.  Mary is also working with Loori Bus to schedule a shuttle bus to get residents back and forth to their cars in case they park at the Clubhouse.

 

Trustee Reports:

Ø      Dave Anderson questioned whether there are any updates on the recycling area.  Margaret Mary advised there are none.  Dave advised that he would like to sit and review the recycling area with Mary as he has recommendations.

Ø      Dave Anderson advised that the lights on the Western Reach islands from Concord through Eastport have been out for 2 weeks.  Dave questioned the procedure for reporting these lights.  Jenn advised that Security should be filling out a lights out report every night and faxing it to JCP&L, then giving a copy to Lindsay daily.  Jenn will check if this is being done.

Ø      Angela Vullo advised that garage inspections are complete except for 8 re-inspections.  Angela will have a full report at the Business Meeting.

Ø      Angela Vullo advised that she followed up on a piece of correspondence from Judy Sillen regarding holding photo shoots in the Village.  Mrs. Sillen advised Angela that these would be print ads, liability insurance would be presented before the photo shoot, shoots are done in the spring, summer and fall and SLV would receive $1,500.00 per shoot.  Angela will be meeting with Mrs. Sillen next week to discuss this further.

Ø      Roger Nicholson advised that there is a request from the billiard players to have one pool table re-done.  The estimated cost for one table to be re-done is $1000.00.  John Herbert advised that he would sit with Mary and see where the money for this would come from.

Ø      Roger Nicholson advised that he attended a Township Committee Meeting in which it was reported that the Township will be taking care of the lake cleanup.

Ø      John Herbert questioned if it is possible to get a higher percentage reimbursement from the Township for ice and snow removal.  Roger advised that our Attorney, Martin Barger researched this issue in 2006 and found that we are receiving all that we are entitled to from the Township.

Ø      Roger Nicholson advised that the Wentworth Management contract expires at the end of 2008.  Roger prepared a list of services given by Wentworth and would like the Board to rate each and return it to his mailbox by October 24, 2007.

Ø      John Herbert reviewed the preliminary operating budget for 2008 line by line.  The Board will vote to accept the budget at the October 25, 2007 Business Meeting.

There being no other business, a motion was made, seconded, and unanimously approved to adjourn the meeting at 11:25 am

Respectfully submitted,

Jennifer Allen                                                                            Cathleen Sullivan

Community Manager                                                                Board Secretary