Minutes of the Shadow Lake Village Workshop Meeting

December 13, 2007

Call to order 9:00 am

 

Roll Call:

 

Trustees:

Ø      David Anderson

Ø      Margaret Mary Bambury (excused)

Ø      Kevin Byrne

Ø      John Herbert  

Ø      Roger Nicholson

Ø      Peter Sgaramella

Ø      Cathleen Sullivan

Ø      Angela Vullo

Ø      Anna Yurko


Resident Attendance:

FINAL COPY WILL INCLUDE ATTENDANCE

Review of Minutes:

 

A review of the minutes for the November 8, 2007 Workshop Mtg., November 8, 2007 Executive Session and November 15, 2007 Business Mtg. was completed.  They will be prepared for acceptance at the December 20, 2007 Business Meeting.

 

Action Items Update:

Ø      Mary D’ime advised that she has entered as many treatment records as she could find into the database and has copies available if the Board would like to see them.  Roger Nicholson noted that the exterminating line item is showing $16,000.00 over budget in the November financials.  John Herbert questioned how many buildings were treated in 2007.  Mary advised that 53 buildings were treated.  Roger advised that the Board should be consulted before going over budget.  John would like Mary to be the point person for budgeted items.  Roger has no trust in termite treatment program management.  Mary, John and Roger will meet to review Cavanaugh’s bills to see if the overage will be paid from 2007 or 2008 funds.

Correspondence:

 

Ø      Dave Anderson reviewed correspondence from Frances Bubenheimer requesting the Merry Musers be reinstated as an officially recognized SLV organization.  Angela Vullo advised that Frances is requesting to hold a monthly movie in the Clubhouse showing classical movies only for an entrance fee of $1.  The consensus of the Board was to not allow the movie and not allow the reactivation of the Merry Musers.  A formal motion will be made at the December 20, 2007 Business Meeting.

Ø      Dave reviewed correspondence from Leo Carling requesting the formation of a billiards club in which all residents of SLV can participate.  The consensus of the Board was to allow the formation of the Billiards Club.  A formal motion will be made at the December 20, 2007 Business Meeting.

Ø      Dave reviewed correspondence from Kate Alexander requesting the formation of an organized yoga exercise program.  After discussion the consensus of the Board was to allow a yoga program on a 6 month trial basis.  A formal motion will be made at the December 20, 2007 Business Meeting.

Unfinished Business:

Ø      Skylights – Mary advised that during January Mike will be looking at all the skylights in phase 1 of the roofing projects so we have a record of size and number and can get a better price on skylights that may have to be replaced.  Roger questioned if Falcon could come in to inspect the skylights and determine what needs to be replaced ahead of time.  Roger would like to see the skylight issue wrapped up before the end of January.

Ø      Bulk Trash – Jennifer Allen advised that there have been numerous occurrences of residents putting large items out for bulk trash pick-up and not calling the Association Office to let us know first.  Roger suggested an article go in the Chatterbox once again reminding residents of the bulk trash policy and the fines that a trash violation carries with it.

Ø      Fence Proposals – Tabled until 2008.

Ø      Andover Ct. / Common Hallway Window – The consensus of the Board was that a working window can be installed but not the exhaust fan.

Ø      Shadow Lake Dredging Update – Angela Vullo distributed a schedule of dates/deadlines in reference to the Shadow Lake loan application.  T & M Associates has offered to come into a meeting at SLV and explain the dredging to the residents.

 

                                          New Business:      

Ø      Truck Lease – Jennifer Allen advised that one of the truck leases is up in February however there are no numbers available for the Board to see yet.

Ø      Kiwanis Key Club – Kevin Byrne requested the Boards permission to allow the Kiwanis Key Club to sing Christmas carols in the Village on December 21st.  There will be 10 to 12 students with chaperones and Kevin will escort them around the Village.  The consensus of the Board was to grant permission pending receipt of a Certificate of Insurance.

Ø      2008 Board Meeting Schedule – The Board discussed changing the Board meeting schedule to make some of the day meetings into night meetings to allow for residents who work to be able to attend.  Discussion ensued and the consensus of the Board was to keep the schedule as is.

Ø      Golf Course Maintenance Contract – Robert Donofrio of Par Three Golf Course Maintenance has requested a 3 year extension through the 2012 season.  The contract would increase $2000 per year, starting at $130,000.00 for 2010.  The consensus of the Board was to grant the extension.  A formal motion will be made at the December 20, 2007 Business Meeting.

Ø      Insurance – John Herbert advised that the insurance for 2008 will be less than anticipated, freeing up funds for areas that may need more funding.

Ø      Verizon Fiber Optic Installation Update – Mary advised that she has met the new representative from Fiber Engineering and they are working on dates to complete installations in the beginning of January, including Saturdays.

 

Trustee Reports:

Ø      Kevin Byrne questioned if gutter replacements are being done, and what numbers are coming in for the year end.  Mary advised that gutter replacement is ongoing where necessary.

Ø      Kevin Byrne questioned if SLV is just paying double for painting half a building on Andover.  Kevin requested Mary and a Trustee meet with Balanikas regarding the colors.  Kevin Byrne and Anna Yurko advised that they are not happy with the color chosen for Andover Court.

Ø      Roger Nicholson questioned if garage door replacements are complete.  Mary advised they are not because of issues with the contractor and delivery.

Ø      Cathleen Sullivan thanked the House Committee and their volunteers for decorating the Clubhouse and the Garden Club for decorating the street signs throughout the Village.  Cathleen also thanked Nancy Hagerman for decorating the new wreaths hanging in the Clubhouse and donation of multiple poinsettia plants.

Ø      Cathleen Sullivan advised that Comcast representatives will be here at December 18th and December 20th meetings to answer resident’s questions about service and billing.

Ø      Dave Anderson advised he would like to investigate Gerry McKernan’s e-mail regarding changing around or eliminating Security to save funds.

Ø      Dave Anderson advised that there is a pile of dirt at the Point where the boats are kept.  Dave advised that there is a drop at the far side of the boat launch where the dirt could be used.  Mary advised that she would ask Mike Hynes to investigate.

Ø      Dave Anderson advised of a resident on Lexington Court who came to Listening Post with a complaint that there is not enough lighting.  Mary advised that she and Jenn will be meeting with JCP&L to investigate the possibility of cost sharing for additional lighting.

There being no other business, a motion was made, seconded, and unanimously approved to adjourn the meeting at 11:45 am

Respectfully submitted,

Jennifer Allen                                                                            Cathleen Sullivan

Community Manager                                                                Board Secretary